Why come to GECCO as a student?
GECCO offers a unique opportunity to increase your career profile by learning, competing, and publishing. Tutorials provided at no cost to conference attendees and competitions are unique to GECCO.
If you need help in finding your place at GECCO or on student related activities and opportunities, do not hesitate to contact Petr Posik, , to support you on the way. Please specify [Student GECCO 2014] in the subject line.
GECCO Student Travel Grants
Student Travel Grants Application Form has been closed
March 14, Friday
Student grants application starts.
April 28, Monday
Student grants application closes.
May 2, Friday
Awardees will be notified.
IMPORTANT INFORMATION: First priority will be given to students with accepted full reviewed papers. Also workshop papers and posters can increase your chances; thus proceed with the registration only AFTER receiving the notification of acceptance for one or several of your submissions. All full-time students are welcome to apply.
How to Apply
To apply for a student travel award:
- Submit an online application (closed) by the deadline (the link to the application will be posted on this page when applications open);
- Input estimated travel and lodging expenses in your application;
- Submit proof of full-time student status (a clear, readable photocopy of valid student ID).
Your application is NOT complete until you submit your proof of student status. Proof of full time student status can be a scan of your student ID, or a letter or other document from your professor or university that states you are a full time student. A copy of your class schedule is not a valid form of proof.
Acceptable reimbursable expenses are the expenses of traveling, which include:
- Transportation: air travel, other transportation to and/or from the conference, such as taxi, train, bus, car rental;
- Lodging: hotel/hostel/guest house or student dorm;
Conference expenses which are NOT reimbursed by student travel awards include the conference registration fee.
Claiming an Award
As a condition of acceptance, travel award recipients will be required to submit (after the conference) a report of the expenses, with the original receipts included, to ACM. Detailed information will be sent by ACM to travel recipients after the notification. Please note it can take 3-6 weeks for you to receive your check from ACM headquarters.
More About Original Receipts
- AIR TRAVEL RECEIPTS: The easiest way to supply original receipts is to provide the receipt for your airline travel.
If you purchased your airline ticket over the Internet, you must submit the PRINTOUT of YOUR EMAIL RECEIPT AND your ORIGINAL BOARDING PASS from the city where your travel begins.
- TYPES of RECEIPTS: acceptable receipts, other than for airline travel, include food, lodging, and other transportation (taxi, bus). NO copies are accepted.
- DATES on RECEIPTS: Receipts other than for your airline tickets must have a date that coincides with traveling to or from the conference, or on conference days. For example, since GECCO 2014 will be held from July 12 through July 16, 2014, receipts other than for airline travel must be dated between July 11, 2014 and July 17, 2014.
- INVALID RECEIPTS: Your conference registration fee is NOT reimbursable.
Please take the time to understand the following:
The ACM will NOT, under ANY circumstances, release a cheque without proper original receipts. There are absolutely NO EXCEPTIONS to this ACM rule.
ACM-W Scholarships for Attendance at Research Conferences
ACM-W provides support for women undergraduate and graduate students in Computer Science and related programs to attend research conferences. This exposure to the CS research world can encourage a student to continue on to the next level (Undergraduate to Graduate, Masters to Ph.D., Ph.D. to an industry or academic position). The student does not have to present a paper at the conference she attends.
The ACM-W/Wipro funds are open to all women students, and are divided between scholarships of up to $600 for intra-continental conference travel, and scholarships of up to $1200 for intercontinental conference travel. The ACM-W/Microsoft scholarships are available to European nationals, and include conference registration plus an additional $600 for intra-continental travel or $1200 for intercontinental conference travel.
Application and selection
Applications due by: April 15, 2014
Notification on: April 28, 2014
In order for an application to be considered for an award, each applicant must set up a free ACM web account in order to complete the application. During the application process, GECCO should be selected as conference choice. For further details on the scholarships, please refer to the ACM-W Scholarships for Attendance at Research Conferences page (http://women.acm.org/scholarship). Applications are submitted online at: http://acm-w.acm.org/scholarA.cfm.
In order to get a glimpse of the ACM-W scholarship experience, you may refer to the testimonial of the ACM-W/Wipro Scholar, attending GECCO in 2012 (http://womendev.acm.org/participate/scholarship/testimonial/emma_tosch.cfm).
Students have the possibility to present their work on a dedicated Student Workshop. Visit the workshop Web site (http://gecco2014studentws.tiddlyspace.com) for more information on the workshop itself, submission, and related deadlines.
A limited number of rooms is available at a special rate for students attending the conference at 159 CAD per night for a room, excluding tax and service charges. Rooms can be shared by up to four persons (two double beds). Visit the Venue and Lodging page for more details.
If you wish to cut down the lodging price by sharing a room with other students not of your group attending the conference (and split the room price accordingly), please contact the Student chair at , who will do his best to put you in contact with other students willing to share. In that case, fill in the Student travel grant application form (closed) only after you will have a good estimate of the lodging cost.