GECCO Student Travel Grants

Student Grant Applications are closed

Important Deadlines:

All full-time students are welcome to apply. First priority will be given to students with accepted full reviewed papers.

How to Apply

To apply for a student travel award:

Submit an online application by the deadline. The link to the application will be posted on this page when applications open.
Input estimated travel and lodging expenses in your application (travel and lodging)
Submit proof of full-time student status (a clear, readable photocopy of valid student ID)

Your application is NOT complete until you submit your proof of student status. Proof of full time student status can be a scan of your student ID, or a letter or other document from your professor or university that states you are a full time student. A copy of your class schedule is not a valid form of proof.

Covered Expenses

Acceptable reimbursable expenses are the expenses of traveling, which include:

Transportation: air travel, other transportation to and/or from the conference, such as taxi, train, bus, car rental

Lodging: hotel or student dorm

Food

Conference expenses which are NOT reimbursed by student travel awards include

Conference registration fee

Claiming an Award

As a condition of acceptance, travel award recipients will be required to submit an expense report, with original receipts to ACM after the conference. Detailed information will be sent by ACM to travel recipients after the notification. Please note it can take 3-6 weeks for you to receive your check from ACM headquarters.

More About Original Receipts

AIR TRAVEL RECEIPTS: The easiest way to supply original receipts is to provide the receipt for your airline travel.

If you purchased your airline ticket over the Internet, you must submit the PRINTOUT of YOUR EMAIL RECEIPT AND your ORIGINAL BOARDING PASS from the city where your travel begins.

TYPES of RECEIPTS: acceptable receipts, other than for airline travel, include food, lodging, and other transportation (taxi, bus). NO copies are accepted.

DATES on RECEIPTS: Receipts other than for your airline tickets must have a date that coincides with traveling to or from the conference, or on conference days. For example, since GECCO 2011 will be held from July 12 through July 16, 2011, receipts other than for airline travel must be dated between July 11, 2011 and July 17, 2011.

INVALID RECEIPTS: Your conference registration fee is NOT reimbursable.

Please take the time to understand the following:

The ACM will NOT, under ANY circumstances, release a check without the proper original receipts. There are absolutely NO EXCEPTIONS to this ACM rule.

Help

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